Entry Forms

I have done the work of a trial secretary a few times in my life. One of the biggest problems is deciphering the entry form. I remember the dog’s name was especially challenging since the spelling is not always obvious. Fortunately the AKC and UKC have provided fillable PDF entry forms that you can fill out and save with your static information. You can also use services like Oaklines.com but in my opinion that is just another userid/password to remember and another place your personal information can be compromised.

I have links to the AKC and UKC forms under the More->Files section of Floridaagility.com. I also have a modified version of the AKC form that adds a fifth day and a comment field next to the Fees field. The comment field prints in red and can be used to advise the Trial Secretary of something. 

I use the following method. I have a folder called “Entry Forms” and a sub folder for each year. The name of each entry form is something like mmdd-club-dogname.pdf (mmdd is the first day of the trial set and leading zeroes are used in the date if necessary). The standard form is filled out with the dog’s default information and a “save as” is done to put in the appropriate folder as 0000-dogname.pdf so it sorts to the top of the list. To generate the entry form, I load the 0000-dogname.pdf and enter the club name, the dates and classes entered and the total entry fees, do a “save as” to save with a different name (an entry for last weekend would have looked like: 1122-usdtc-James.pdf). Then you print the entry form, write the check and mail. If you have multiple dogs, you repeat the process as often as necessary and then write a BIG check and mail. The whole “Entry Forms” folder is in my Dropbox so I can access it with my phone or tablet when we are on the road. 

When you get a new title, you can pull up the 0000-dogname file, change the titles and the level entered and then save the document.

Watch out for a new AKC entry form soon. The changes to the ISC classes will require some changes.

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